Half the team ends up at a different hotel
One block, one property, one rooming list — families stay together and travel to the venue together.
Travel teams · Clubs · Tournament organisers
Team & Tournament Hotel Blocks
Your families should be arguing about the lineup, not about who got stuck at the hotel across town. Tournament weekends punish disorganised blocks. Parents book late, the stay-to-play list runs out of the good property, and half the roster ends up twenty minutes from the fields. We lock a block that holds your families together and lands close to the venue.
What goes wrong
And what we do about it
The stay-to-play list only has the leftovers
We work the properties on and off the list, so you see what is actually available at what price.
Parents book individually and overpay
A negotiated block with a booking link means every family pays the same negotiated rate.
Your roster changes right up to the weekend
Blocks are built with a realistic cut-off and room to adjust before it, so late families are not stranded.
Sourced against
What we ask for on a team block
- Breakfast included so nobody is hunting for food at 6am
- Rooms grouped on the same floors where the property allows it
- Parking that fits vans and trailers
- A lobby or meeting space for team meetings and film
- Late checkout on the day of the championship game
Every one of these depends on the property and your dates. They are what gets asked for and negotiated — not a list of things you are promised.
How it works
Four steps. You are involved in one of them.
The whole point is that steps two and four happen without you.
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01
Tell us about your group
City, dates, roughly how many rooms, and what kind of group it is. Sixty seconds on a form or two minutes on the phone. No account, no login, nothing to install.
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02
We source and negotiate
Your specialist works the properties that fit, on relationships built over decades, and negotiates rooms and any meeting space together rather than separately.
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03
You review real options
You get a short comparison of properties that actually fit, with the rate, what is included, and the terms that matter written out. No obligation to take any of them.
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04
Your specialist runs the block
Contract, rooming list, changes, additions, the booking link for your people, and the front-desk problem at 11pm. One person owns all of it through checkout.
No cost to get options
Sourcing, negotiating and presenting your options is free. You are never invoiced for a quote.
No obligation to book
Review what comes back and walk away if it is not right. There is no contract with us to sign in order to see options.
Nothing signed without you
No block is contracted, and no commitment is made in your name, until you have read the terms and said yes.
FAQ
Sports Teams — common questions
We are already in a stay-to-play programme. Can you still help?
Sometimes. If your event requires booking through a housing bureau, we will tell you straight away rather than waste your time. Where the requirement is only that you stay within a list, or where the block under-performs and rooms are released back, there is usually room to do better.
What if we do not know our final roster yet?
Nobody does at booking time. We build the block on your realistic number and set the cut-off date so you can adjust before it. Being honest about the number up front is better than padding it.
Can families book on their own card?
Yes. That is the usual set-up for teams — every family books their own room at the block rate using a link or code, and the organiser is not left chasing money.
What does this cost me?
Nothing. There is no fee to you for sourcing, negotiating or managing the block. Group hotel bookings are compensated by the property out of the business booked — the same way a travel agent has always worked. Your rate is the negotiated block rate either way.
How fast can I get options?
Most requests come back with real options within one business day, and simple ones come back much faster. If your dates are inside three weeks, call rather than fill in the form — speed matters more than tidiness at that point.
What if my numbers change?
They always do. Blocks are built with a cut-off date and room to adjust before it, which is exactly why the block should be sized honestly at the start. If numbers move after the cut-off, your specialist works the property — that is the job.
The specialist difference
You get a person, not a portal
GroupStay Partners works with QS4 Travel Solutions and Kyle A. Green Sr. — 30+ years in the travel industry, built across four decades of relationships in entertainment, sports and travel.
The same person negotiates your block, explains what you are signing, manages the rooming list, and picks up when something goes wrong at 11pm on a Friday. Nothing is handed to a queue, and you never start the story over with a new name.
One Call, One Stop, Rest Your Mind.
Kyle A. Green Sr. · QS4 Travel Solutions
Free · No obligation
Get your free options
Sixty seconds. No account, no cost, no obligation. Most requests come back with real options inside one business day.
Who we serve
Every group is different. The block should be too.
Pick yours — each one is sourced against what that group actually needs.
A suite, and a second property
Weddings & Celebrations
Couples · Planners · Venue coordinators
Most wedding blocks we see run 10 to 30 rooms over a weekend, often split across two properties.
See how it worksTwo wings, one hospitality room
Family & Class Reunions
Family reunions · Class reunions · Church and community groups
Most reunions we see run 15 to 50 rooms across a long weekend, with a hospitality space attached.
See how it worksRooms plus the room you meet in
Corporate & Association Events
Offsites · Training · Conferences · Board meetings
Most corporate requests we see run 10 to 60 rooms with a meeting component attached.
See how it worksRanks, in formation
Military & Government Groups
Unit reunions · Training and TDY · Ceremonies · Veterans organisations
Most military group requests we see run 20 to 60 rooms across three to five nights.
See how it worksGet options for your team block
Tell us the city, the dates and roughly how many rooms. We will come back with real options and the terms spelled out.
10 rooms or more · Nationwide — Los Angeles to New York and everywhere between · No cost to ask