The rate has to land at or under per diem
Per diem for your city and month is the starting constraint on the search, not an afterthought.
Unit reunions · Training and TDY · Ceremonies · Veterans organisations
Military & Government Group Stays
A per diem ceiling is not a suggestion. We source against it. Government and military group travel has a constraint most planners never deal with: the rate has to work, not just look competitive. Add an ageing reunion roster with real accessibility needs, and the sourcing has to be done by someone paying attention.
What goes wrong
And what we do about it
Accessibility is treated as an afterthought
Roll-in showers, ground-floor and ADA rooms and lift access are specified in the request, and confirmed in writing.
Attendance is hard to predict on a reunion roster
Blocks are built conservatively with room to add, because over-committing is the expensive mistake here.
Ceremony and banquet space is a separate negotiation
It is negotiated together with the rooms, which is what gets it discounted.
Sourced against
What we ask for on a military group block
- A rate at or below the applicable per diem where the trip is on orders
- Confirmed ADA rooms and roll-in showers, in writing
- Banquet or ceremony space, often with a memorial component
- Bus and coach parking, and a lobby that can handle an arrival at once
- Flexibility on the final count as an older roster firms up
Every one of these depends on the property and your dates. They are what gets asked for and negotiated — not a list of things you are promised.
How it works
Four steps. You are involved in one of them.
The whole point is that steps two and four happen without you.
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01
Tell us about your group
City, dates, roughly how many rooms, and what kind of group it is. Sixty seconds on a form or two minutes on the phone. No account, no login, nothing to install.
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02
We source and negotiate
Your specialist works the properties that fit, on relationships built over decades, and negotiates rooms and any meeting space together rather than separately.
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03
You review real options
You get a short comparison of properties that actually fit, with the rate, what is included, and the terms that matter written out. No obligation to take any of them.
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04
Your specialist runs the block
Contract, rooming list, changes, additions, the booking link for your people, and the front-desk problem at 11pm. One person owns all of it through checkout.
No cost to get options
Sourcing, negotiating and presenting your options is free. You are never invoiced for a quote.
No obligation to book
Review what comes back and walk away if it is not right. There is no contract with us to sign in order to see options.
Nothing signed without you
No block is contracted, and no commitment is made in your name, until you have read the terms and said yes.
FAQ
Military — common questions
Can you get us the government per diem rate?
Where a property has availability and wants the business, per diem or below is achievable, particularly off-peak. What we will not do is promise it before we have checked your specific city and dates — per diem varies by location and month, and so does what a hotel will accept.
Do you work with unit reunion associations?
Yes. Annual reunions are exactly the kind of repeat, predictable business that gives a group real negotiating leverage, and most associations are not using it.
We need confirmed accessible rooms. Can you guarantee them?
We can get them written into the block agreement, which is the only form of guarantee that means anything. A verbal assurance from a reservations line is not worth relying on and we will not pass one along as though it were.
What does this cost me?
Nothing. There is no fee to you for sourcing, negotiating or managing the block. Group hotel bookings are compensated by the property out of the business booked — the same way a travel agent has always worked. Your rate is the negotiated block rate either way.
How fast can I get options?
Most requests come back with real options within one business day, and simple ones come back much faster. If your dates are inside three weeks, call rather than fill in the form — speed matters more than tidiness at that point.
What if my numbers change?
They always do. Blocks are built with a cut-off date and room to adjust before it, which is exactly why the block should be sized honestly at the start. If numbers move after the cut-off, your specialist works the property — that is the job.
The specialist difference
You get a person, not a portal
GroupStay Partners works with QS4 Travel Solutions and Kyle A. Green Sr. — 30+ years in the travel industry, built across four decades of relationships in entertainment, sports and travel.
The same person negotiates your block, explains what you are signing, manages the rooming list, and picks up when something goes wrong at 11pm on a Friday. Nothing is handed to a queue, and you never start the story over with a new name.
One Call, One Stop, Rest Your Mind.
Kyle A. Green Sr. · QS4 Travel Solutions
Free · No obligation
Get your free options
Sixty seconds. No account, no cost, no obligation. Most requests come back with real options inside one business day.
Who we serve
Every group is different. The block should be too.
Pick yours — each one is sourced against what that group actually needs.
Two floors, one venue
Sports Teams & Tournaments
Travel teams · Clubs · Tournament organisers
Most team requests we see run 12 to 40 rooms across two to four nights.
See how it worksA suite, and a second property
Weddings & Celebrations
Couples · Planners · Venue coordinators
Most wedding blocks we see run 10 to 30 rooms over a weekend, often split across two properties.
See how it worksTwo wings, one hospitality room
Family & Class Reunions
Family reunions · Class reunions · Church and community groups
Most reunions we see run 15 to 50 rooms across a long weekend, with a hospitality space attached.
See how it worksRooms plus the room you meet in
Corporate & Association Events
Offsites · Training · Conferences · Board meetings
Most corporate requests we see run 10 to 60 rooms with a meeting component attached.
See how it worksGet options for your military group block
Tell us the city, the dates and roughly how many rooms. We will come back with real options and the terms spelled out.
10 rooms or more · Nationwide — Los Angeles to New York and everywhere between · No cost to ask