How it works
There is no software to learn, no account to create and no fee to you. There is a conversation, a shortlist, and then somebody else doing the work.
How it works
The whole point is that steps two and four happen without you.
City, dates, roughly how many rooms, and what kind of group it is. Sixty seconds on a form or two minutes on the phone. No account, no login, nothing to install.
Approximate is fine. A realistic estimate beats a padded one — the block gets built around the number you give us.
Your specialist works the properties that fit, on relationships built over decades, and negotiates rooms and any meeting space together rather than separately.
Guest-room commitment is the leverage that gets meeting space, comps and upgrades discounted. Negotiating them apart gives that leverage away.
You get a short comparison of properties that actually fit, with the rate, what is included, and the terms that matter written out. No obligation to take any of them.
Attrition, cut-off date and cancellation are explained before anything is signed. That is the part most groups find out about too late.
Contract, rooming list, changes, additions, the booking link for your people, and the front-desk problem at 11pm. One person owns all of it through checkout.
You have one phone number for the entire stay. Not a call centre, not a ticket queue, not a different name every time.
The part nobody explains
You will be walked through all three before anything is signed. Here they are anyway.
The share of your held rooms you are financially responsible for even if nobody books them. This is where groups get hurt. Many blocks — especially weddings and teams where guests pay individually — can be built with no attrition exposure at all. Where a property insists on it, you get the number in writing before signature.
The day unbooked rooms are released back to the hotel, usually two to four weeks out. Miss it and your people pay whatever the going rate is. This is the single most common way a good block quietly stops being one, and it is the date your specialist tracks so you do not have to.
Two different things that get confused. The block has a cancellation policy; so does each guest’s individual reservation. A block with generous terms and a 72-hour individual policy will still frustrate your people. Both get checked.
None of this is legal advice, and a hotel contract is a contract. What we do is make sure you understand what is in it before you sign, and negotiate the parts that are negotiable — which is more of them than most groups realise.
Timing
The sweet spot. Properties still have inventory they need to move and real reason to negotiate for it. Most groups that call in this window do well.
Best for weddings and reunions. Choice is widest, and you can hold two price points before your guest list firms up.
Call, do not fill in a form. It is often still workable, especially midweek or off-peak. But at that point the answer depends on what is unsold tonight, and that is a phone conversation.
Worth it for annual events. A recurring group that can commit across multiple years has the strongest negotiating position in this business, and almost none of them use it.
Side by side
Not a claim about price. A claim about who does the work.
The left column is what group organisers describe when they call. The right column is the job description. Neither says anything about what a property will quote you — that depends on your city and your dates, and it is the one thing nobody can tell you in advance.
Sourcing, negotiating and presenting your options is free. You are never invoiced for a quote.
Review what comes back and walk away if it is not right. There is no contract with us to sign in order to see options.
No block is contracted, and no commitment is made in your name, until you have read the terms and said yes.
Free · No obligation
Sixty seconds. No account, no cost, no obligation. Most requests come back with real options inside one business day.
Tell us the city, the dates and roughly how many rooms. We will come back with real options and the terms spelled out.
10 rooms or more · Nationwide — Los Angeles to New York and everywhere between · No cost to ask
Automated assistant — not a live person. No rate is quoted here.