Two weeks lost to RFPs and comparison spreadsheets
You give the brief once. Options come back in a form you can forward straight to a decision-maker.
Offsites · Training · Conferences · Board meetings
Corporate Offsites, Training & Conferences
Your job is the agenda. Sourcing hotels is not supposed to be part of it. Somebody in operations, HR or the executive assistant chair gets handed the offsite. Then they lose two weeks to RFPs, site comparisons and a contract nobody in the business is qualified to read. That entire block of work can be handed over in a ten-minute call.
What goes wrong
And what we do about it
Meeting space and guest rooms negotiated separately
They are negotiated together, which is exactly where the leverage is.
Finance wants one invoice, not forty receipts
Master billing and direct-bill arrangements are set up as part of the block where the property supports it.
A contract nobody internally is qualified to read
Attrition, cancellation, force majeure and the cut-off are explained before signature, in plain terms.
Sourced against
What we ask for on a corporate group block
- Meeting space sized to the actual agenda, not to the room-block minimum
- Reliable, tested wifi, and AV that will not need a rescue
- Master billing or direct bill for rooms, and often for F&B
- A working breakfast and a coffee break that arrives on time
- Airport proximity that matches how the team is actually travelling
Every one of these depends on the property and your dates. They are what gets asked for and negotiated — not a list of things you are promised.
How it works
Four steps. You are involved in one of them.
The whole point is that steps two and four happen without you.
-
01
Tell us about your group
City, dates, roughly how many rooms, and what kind of group it is. Sixty seconds on a form or two minutes on the phone. No account, no login, nothing to install.
-
02
We source and negotiate
Your specialist works the properties that fit, on relationships built over decades, and negotiates rooms and any meeting space together rather than separately.
-
03
You review real options
You get a short comparison of properties that actually fit, with the rate, what is included, and the terms that matter written out. No obligation to take any of them.
-
04
Your specialist runs the block
Contract, rooming list, changes, additions, the booking link for your people, and the front-desk problem at 11pm. One person owns all of it through checkout.
No cost to get options
Sourcing, negotiating and presenting your options is free. You are never invoiced for a quote.
No obligation to book
Review what comes back and walk away if it is not right. There is no contract with us to sign in order to see options.
Nothing signed without you
No block is contracted, and no commitment is made in your name, until you have read the terms and said yes.
FAQ
Corporate — common questions
Can we get everything on one invoice?
Usually. Master billing for guest rooms is standard at most full-service properties, and folding food, beverage and meeting space onto the same master account is normally achievable. We confirm it in writing before you sign.
Do you handle the meeting space as well as the rooms?
Yes, and they should never be negotiated apart. Guest-room commitment is the leverage that gets meeting space discounted or comped — separating them gives that leverage away.
We are an association with an annual meeting. Can you work multi-year?
Yes. Multi-year commitments are one of the strongest negotiating positions in this business, and associations are the group most often in a position to make one.
What does this cost me?
Nothing. There is no fee to you for sourcing, negotiating or managing the block. Group hotel bookings are compensated by the property out of the business booked — the same way a travel agent has always worked. Your rate is the negotiated block rate either way.
How fast can I get options?
Most requests come back with real options within one business day, and simple ones come back much faster. If your dates are inside three weeks, call rather than fill in the form — speed matters more than tidiness at that point.
What if my numbers change?
They always do. Blocks are built with a cut-off date and room to adjust before it, which is exactly why the block should be sized honestly at the start. If numbers move after the cut-off, your specialist works the property — that is the job.
The specialist difference
You get a person, not a portal
GroupStay Partners works with QS4 Travel Solutions and Kyle A. Green Sr. — 30+ years in the travel industry, built across four decades of relationships in entertainment, sports and travel.
The same person negotiates your block, explains what you are signing, manages the rooming list, and picks up when something goes wrong at 11pm on a Friday. Nothing is handed to a queue, and you never start the story over with a new name.
One Call, One Stop, Rest Your Mind.
Kyle A. Green Sr. · QS4 Travel Solutions
Free · No obligation
Get your free options
Sixty seconds. No account, no cost, no obligation. Most requests come back with real options inside one business day.
Who we serve
Every group is different. The block should be too.
Pick yours — each one is sourced against what that group actually needs.
Two floors, one venue
Sports Teams & Tournaments
Travel teams · Clubs · Tournament organisers
Most team requests we see run 12 to 40 rooms across two to four nights.
See how it worksA suite, and a second property
Weddings & Celebrations
Couples · Planners · Venue coordinators
Most wedding blocks we see run 10 to 30 rooms over a weekend, often split across two properties.
See how it worksTwo wings, one hospitality room
Family & Class Reunions
Family reunions · Class reunions · Church and community groups
Most reunions we see run 15 to 50 rooms across a long weekend, with a hospitality space attached.
See how it worksRanks, in formation
Military & Government Groups
Unit reunions · Training and TDY · Ceremonies · Veterans organisations
Most military group requests we see run 20 to 60 rooms across three to five nights.
See how it worksGet options for your corporate group block
Tell us the city, the dates and roughly how many rooms. We will come back with real options and the terms spelled out.
10 rooms or more · Nationwide — Los Angeles to New York and everywhere between · No cost to ask