You are organising this on top of a full-time job
The hotel side goes to one specialist. You keep the family side, which is the part only you can do.
Family reunions · Class reunions · Church and community groups
Reunion Hotel Blocks
One cousin volunteered to organise it. That cousin deserves help. Reunion organisers are volunteers doing a professional job in their spare time, usually while relatives book late and change their minds. The hotel side is the part that can simply be handed to someone else.
What goes wrong
And what we do about it
Relatives commit late and change plans
A realistic block with a clear cut-off, plus a booking link you can put in the family group chat.
You need somewhere for the whole group to gather
Hospitality suites and meeting space are negotiated as part of the block, not bolted on at rack rate.
Budgets across the family are very different
Where it helps, we hold rooms at more than one price point so nobody is priced out of attending.
Sourced against
What we ask for on a reunion block
- A hospitality suite or meeting room for the group gathering
- Breakfast included, and space to eat together
- Accessible and ground-floor rooms for elders
- Rooms that sleep four for families travelling with children
- Parking that will not surprise anyone on checkout
Every one of these depends on the property and your dates. They are what gets asked for and negotiated — not a list of things you are promised.
How it works
Four steps. You are involved in one of them.
The whole point is that steps two and four happen without you.
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01
Tell us about your group
City, dates, roughly how many rooms, and what kind of group it is. Sixty seconds on a form or two minutes on the phone. No account, no login, nothing to install.
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02
We source and negotiate
Your specialist works the properties that fit, on relationships built over decades, and negotiates rooms and any meeting space together rather than separately.
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03
You review real options
You get a short comparison of properties that actually fit, with the rate, what is included, and the terms that matter written out. No obligation to take any of them.
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04
Your specialist runs the block
Contract, rooming list, changes, additions, the booking link for your people, and the front-desk problem at 11pm. One person owns all of it through checkout.
No cost to get options
Sourcing, negotiating and presenting your options is free. You are never invoiced for a quote.
No obligation to book
Review what comes back and walk away if it is not right. There is no contract with us to sign in order to see options.
Nothing signed without you
No block is contracted, and no commitment is made in your name, until you have read the terms and said yes.
FAQ
Reunions — common questions
Nobody has confirmed yet. Can we still start?
Yes, and starting early is the advantage. We can hold space on a realistic estimate and adjust it as your family commits, provided we set the cut-off correctly.
Can we get a room for the family meeting or the banquet?
That is a normal part of the negotiation. Meeting and hospitality space is often where the best value in a reunion block sits, because it is what a property can give away most easily.
Do you handle military and unit reunions too?
Yes. Military reunions have their own rhythm — a fixed annual date, an ageing roster, and real accessibility requirements. They are handled the same way, with those needs written into the request.
What does this cost me?
Nothing. There is no fee to you for sourcing, negotiating or managing the block. Group hotel bookings are compensated by the property out of the business booked — the same way a travel agent has always worked. Your rate is the negotiated block rate either way.
How fast can I get options?
Most requests come back with real options within one business day, and simple ones come back much faster. If your dates are inside three weeks, call rather than fill in the form — speed matters more than tidiness at that point.
What if my numbers change?
They always do. Blocks are built with a cut-off date and room to adjust before it, which is exactly why the block should be sized honestly at the start. If numbers move after the cut-off, your specialist works the property — that is the job.
The specialist difference
You get a person, not a portal
GroupStay Partners works with QS4 Travel Solutions and Kyle A. Green Sr. — 30+ years in the travel industry, built across four decades of relationships in entertainment, sports and travel.
The same person negotiates your block, explains what you are signing, manages the rooming list, and picks up when something goes wrong at 11pm on a Friday. Nothing is handed to a queue, and you never start the story over with a new name.
One Call, One Stop, Rest Your Mind.
Kyle A. Green Sr. · QS4 Travel Solutions
Free · No obligation
Get your free options
Sixty seconds. No account, no cost, no obligation. Most requests come back with real options inside one business day.
Who we serve
Every group is different. The block should be too.
Pick yours — each one is sourced against what that group actually needs.
Two floors, one venue
Sports Teams & Tournaments
Travel teams · Clubs · Tournament organisers
Most team requests we see run 12 to 40 rooms across two to four nights.
See how it worksA suite, and a second property
Weddings & Celebrations
Couples · Planners · Venue coordinators
Most wedding blocks we see run 10 to 30 rooms over a weekend, often split across two properties.
See how it worksRooms plus the room you meet in
Corporate & Association Events
Offsites · Training · Conferences · Board meetings
Most corporate requests we see run 10 to 60 rooms with a meeting component attached.
See how it worksRanks, in formation
Military & Government Groups
Unit reunions · Training and TDY · Ceremonies · Veterans organisations
Most military group requests we see run 20 to 60 rooms across three to five nights.
See how it worksGet options for your reunion block
Tell us the city, the dates and roughly how many rooms. We will come back with real options and the terms spelled out.
10 rooms or more · Nationwide — Los Angeles to New York and everywhere between · No cost to ask